Administrative Resources

April 2020 Congregational Leadership Resources

Click here for important resources for congregations regarding new Federal Government programs during the COVID-19 pandemic including the CARES Act, Families First, Paycheck Protection Program, and guidance for conducting remote meetings in congregations. All can be found on our Congregational Council & Leadership Resources page. **New resources added on April 9 including the SBA application for the Paycheck Protection Program and a template for a congregational bylaw for holding remote meetings.

2020 Annual Meeting Resources

We recommend enclosing your annual report inside the ELCA-produced Annual Report Cover. This colorful wrap-around sheet provides:

  • Message from ELCA Presiding Bishop Elizabeth Eaton
    (Also available below as a separate PDF)
  • Devotional materials to begin your annual meeting, including a hymn and responsive prayer
  • Brief explanations of ELCA churchwide ministries funded by your congregation’s mission support.

  2019 Annual Report Covers available for download FREE from the ELCA
(for use at 2020 annual meetings)

  2020 Annual Letter from Presiding Bishop Elizabeth Eaton

2020 Mission Support Resources

In late-November all congregations received a mailing which included a letter from Interim Bishop Rogness along with information and a form for pledging congregational mission support for the next year. A downloadable copy of that packet is available below.

November, 2019 Treasurer Mailing:  (PDF)

2020 Mission Support Statement:  (PDF)

Synod Vice-President Jane Cahill Wolfgram has sent information on 2020 Mission Support to all congregational leaders outlining how your synod is at work for the new year and inviting congregations to prayerfully consider their mission support for 2020 and beyond. This letter along with the 2020 Synod Spending Plan may be found below.

2020 Mission Support Letter:  (PDF)

2020 Synod Narrative Spending Plan:  (PDF)

Congregational Financial Reporting Resources

Remittance Form for congregational treasurer – Each congregation is mailed a congregational ID number to include on this form. It is important to include the form with each remittance.

Remittance Form:  (PDF)  (Word)

Certification of Audit and Blanket Insurance Forms – Each year in late January, each congregation’s treasurer is asked to complete these forms to ensure we have accurate documentation on financial and insurance plans.

Audit Certificate:  (PDF)  (Word)

Blanket Employee Dishonesty Coverage Form – Each year in late January, each congregation’s treasurer is asked to complete these forms to ensure we have accurate documentation on financial and insurance plans.

Employee Dishonesty Coverage:  (PDF)

Compensation Guidelines

The SCSW Compensation Guidelines and Recommendations are downloadable and available for your use as you do your budget planning for the coming year. These are suggested minimum guidelines.

2020 Guidelines: (PDF)

Benefits

For further information on Board of Pensions/Portico rates, calculators and details visit the Portico Benefits website.

Sexual Harassment & Misconduct Policy

It is the policy of the South-Central Synod of Wisconsin (SCSW) of the Evangelical Lutheran Church in America that sexual harassment and misconduct will not be tolerated. Any complaint of sexual harassment or misconduct will be dealt with promptly and as confidentially as the low allows. Our Policy applies to clergy, deacons, ecumenical partners, lay employees, committee members, and volunteers.

 pdf

Synod & Parish Protection Handbook 

This handbook contains guidelines for screening staff and volunteers and recommendations of appropriate behaviors for adults who work with children and youth.

 pdf

Model Sexual Harassment & Misconduct Policy

This policy document may be used as a guide for congregations in drafting their own congregation specific Sexual Harassment & Misconduct Policy in consultation with the synod and other local resources. This model should be seen as the minimum standard for congregations.

 pdf

ELCA Model Constitution for Congregations

Each of this church’s expressions—congregations, synods and the churchwide organization—has a constitution. This model is the minimum standard for congregations. Any congregation that wishes to update their constitution should consult the synod secretary for guidance and approval.

 word doc

 ELCA Constitution Resources

Synod Personnel Policies 

These personnel policies have been prepared in order that every employee of the synod may know the terms of employment that will govern his or her relationship to the synod.

 pdf

Synod Code of Ethics 

This Code of Ethics addresses conflicts of interest and business ethics but does not include the other ethical values and policies of the South-Central Synod of Wisconsin of the Evangelical Lutheran Church in America.

 pdf