Synod Assembly
Our theme this year, Partnership for the Sake of the Gospel, reminds us that it takes a whole community to make events like this successful. We are incredibly grateful for all who have already given their time and energy to make this gathering possible!
We are seeking volunteers to assist with various aspects of the Assembly. Whether you have an hour to spare or can commit to a full day, your help is invaluable in creating a welcoming and engaging experience for all attendees.
To sign-up to volunteer please read through the descriptions below and then you may sign-up for those that are of interest to you or that your gifts are most suited for by completing the form towards the bottom of the page. You may sign-up for multiple jobs/shifts as long as they do not overlap with one another. If you have any questions about volunteering please contact Jill Sim, Administrative Assistant, in the synod office at jills@scsw-elca.org or (608) 270-0201.
Projected Ways to Serve & Role Descriptions:
- AV & Tech Support – Assist with microphones, presentations, and digital needs. Volunteers should be comfortable with basic audio-visual equipment and willing to troubleshoot minor tech issues. Training will be provided if necessary.
- Registration & Credentials – Greet attendees, provide name tags, verify credentials, and assist with check-in. Volunteers should be organized, comfortable with using a computer and comfortable interacting with people.
- Worship Set Up Team – Assist in setting up worship spaces, arranging materials, and ensuring all elements are in place for worship services. Volunteers should be attentive to detail and able to follow setup instructions.
- Event Set Up – Help arrange tables, chairs, and displays before the event begins. Volunteers should be able to lift and move materials as needed.
- Event Take Down – Assist with cleaning up and packing away materials after the event concludes. Volunteers should be able to lift and move materials and follow cleanup instructions.
- Hospitality/Greeter – Welcome attendees, provide directions, and create a warm, inviting atmosphere. Volunteers should be friendly, approachable, and ready to assist with general inquiries.
- Kids Corner – Supervise and engage children in age-appropriate activities during the event. Volunteers should enjoy working with children and be able to create a fun and safe environment.
- Elections Committee – Assist with the business portion of the meeting, including tallying votes, distributing ballots, and ensuring a smooth election process. Volunteers should be detail-oriented and comfortable handling confidential information.
- Decorating Team – Help design and set up decorations, including table centerpieces, the stage, and registration tables. Volunteers should have a creative eye and be willing to assist with arranging and enhancing the space to reflect the event’s theme.
Upon submission of the form a copy of your submission will be emailed to you. If you do not receive this email please do NOT submit the form again. Please email Jill Sim in the synod office @ jills@scsw-elca.org and she can send you a copy.